June Board Agenda

Sertoma Camp Endeavor
Dundee, Florida
Board of Directors Meeting, 06/03/2017, 10:00 A.M.
WWW. sertomacampendeavor.net (check it out)

 Call to Order:

A. Pledge.
B. Invocation.
C. Caretaker Report. Bob Caszatt.

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Latest Board Meeting

Sertoma Board Meeting Minutes

April 1, 2017

Board Members Present: Charles Lake, Thelma Henry, Bob Caszatt, Richard and Mimi LePere, Don Paulich, Bud Osborn, John Wasmund, Ray Rogers, and Don Paulich

Guests Present: Mike Lopez, and Scott and Lauren Hartman

Meeting called to order

Pledge and Prayer given:

Caretaker’s Report

Bob Caszatt:

  • Discussion concerning tree and brush removal
  • Kevin Hursberger can repair roof and porch on caretaker’s house for $3,500; $2,000 down needed for materials. Motioned and approved.
  • Request permission to purchase a hose and reel for the house: cost $50.

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2017 Camp Endeavor Update

  1. All 2017 Applications are now available on the Forms Page 

  2. Camp Endeavor will run for two weeks, Sunday July 9- Saturday July 22, 2017, with a home-going break after the first week. Parents or a designated person will need to pick up their child on Saturday morning, July 15th, between 9:00-11:00a.m. This will allow for children to visit their families and prepare for the 2nd week of camp. Parents may bring their child back to camp on Sunday afternoon, July 16th, 1:00 p.m. to begin the second week. For those who are unable to pick up their child for home-going break, your child may stay over the weekend at camp for a fee of $80.00. This fee must be submitted on or before arrival to camp. Check in on Sunday July 9, 2017 will be 2-4 p.m.

    Camp will end on Saturday, July 22nd with a special luncheon at noon and a Sertoma Appreciation show. All parents and families are invited to attend! All campers need to be picked up and leave by 2:00pm

June Board Meeting Minutes

SERTOMA CAMP ENDEAVOR BOARD MINUTES JUNE 11, 2016

1.    MEETING WAS CALLED TO ORDER BY PRESIDENT CHARLES LAKE AT 10:00 A. M. IN ATTENDANCE WAS CHARLES LAKE, THELMA HENRY, RAY ROGERS, RICHARD LePERE, MIMI LePERE, BUD OSBORN , BOB CASZATT, RAY GIUSTINIANI,LAURAN HARTMAN

2.   PLEDGE –  PLEDGE WAS GIVEN BY CHARLES LAKE

3.   INVOCATION –  PRAYER  WAS GIVEN BY MIMI LePERE.

4,    CARETAKERS REPORT-   PICKED UP GAS CART THAT WAS REPAIRED WITH RAY.  MOWED GRASS REPAIRED CENTER POST IN DOUBLE DOORS  IN MAIN HALL. CLEANED BARN TOOK TRASH TO DUMPSTER. PUT 3 COATS OF SEALER ON CAFETERIA FLOOR THAT RAY AND I WAXED. WENT WITH RAY TO GET MUFFLER  WELDED.  PICKED UP CUT BRUSH THAT PRISONERS CLEARED BY THE LAKE. CUT BRUSH BY ROAD TO LOWER LAKE.  REPAIRED ELECTRIC CART.  SPRAYED WEED KILLER.

5.  SECRETARY REPORT –   NO CORRECTIONS TO MINUTES MOTION  TO ACCEPT REPORT BY THELMA AND SECOND BY BUD OSBORN.

6.  SUMMER CAMP DIRECTOR –  RAY WAS INFORMED THAT T-SHIRTS WERE ORDER ALONG WITH THE WATER SLIDE. THE CANOES HAVE BEEN CONFIRMED  FOR THE CANOE TRIP.  HAVE 62 CAMPERS FOR SUMMER CAMP. ONLY HAVE ONE COOK THAT IS SCOTT STILL NEED ONE MORE COOK. STILL HAVE NOT SECURED A NURSE FOR SUMMER CAMP. WE HAVE 38 GIRLS AND 24 BOYS FOR SUMMER CAMP. GAVE RAY A  CHECK FOR $500 FOR SUPPLIES. RAY SAID ALL COUNSELORS HAVE BEEN HIRED. BOB SAID HE WOULD MOVE ENCLOSED TRAILER UP BY CAFETERIA FOR STORAGE. BUD SAID CITRUS SERTOMA HAS A REFRIGERATED TRAILER  AND HE WOULD SEE IF WE COULD USE IT. CHARLES WOULD CONTACT LISA IN REGARDS TO THE HORSE PEOPLE THAT WITH ONLY ONE WEEK OF CAMP AND A LOT OF ACTIVITIES AND WE WOULD NOT USE THEM THIS YEAR. RAY SAID HE IS READY FOR SUMMER CAMP. MOTION MADE TO ACCEPT REPORT BY BUD OSBORN AND SECOND BY THELMA HENRY.

7.   TREASURER REPORT –   CHARLES LAKE GAVE THE TREASURERS REPORT . WE HAD $14133.41 IN CHECKING ACCOUNT AND $45035,37 IN BANK, THE INFORMATION NEEDED FOR THE $10,000  PUBLIX’S GRANT HAS NOT BEEN SENT IN. INFORMATION HAS BEEN SENT TO THE COMPANY THAT IS HANDLING OUR PAYROLL FOR SUMMER CAMP. COPY OF FINANCIAL REPORT GIVEN TO EACH BOARD MEMBER. MOTION MADE TO ACCEPT REPORT MADE BY BUD OSBORN AND SECOND BY THELMA HENRY.

8.    RENTAL REPORT-  THELMA STATED R.O.T.C WILL BE HERE THIS MONTH FOR 3 DAYS.  CARE GROUP FROM NORTH CAROLINA  3 DAYS CABIN RENTAL, CARE GROUP ONE WEEK RENTAL. . THESE ARE THE RENTALS FOR JUNE. MOTION MADE TO ACCEPT  REPORT BY RAY ROGERS  SECOND BY MIMI LePERE

9.    BUILDING AND MAINTENANCE –  HINES A/C WILL GO OVER ALL REFRIGERATION BEFORE CAMP AND REPAIR ANY OF THE EQUIPMENT. GAS CART IS BROKE AGAIN AND NO MORE MONEY WILL BE SPENT ON IT.  WE WILL SHOP FOR ANOTHER GAS CART AND SELL THE ONE WE HAVE.  HAD BUILDING SPRAYED FOR INSECTS AND WAS TOLD THERE WERE SIGNS OF DRY WOOD TERMITES WAS TOLD TO KEEP A EYE ON THIS PROBLEM. CALLED GATOR TRAPPER ON  A GATOR WE SAW IN LAKE.  CALLED MOSQUITO CONTROL TO SPRAY CAMP. LOOK INTO GETTING A NEW HEAD FOR ICE MACHINE AS IT WILL NOT KEEP UP PRODUCING ICE. SEE IF WE CAN GET PRISONERS TO FINISH CLEARING AROUND THE LAKE BEHIND THE CABINS. CHECK WITH TOWN OF DUNDEE ON WATER COST. MOTION MADE BY BUD OSBORN  TO ACCEPT REPORT AND SECOND BY THELMA

10.   CHAMBER MEETING –   NO REPORT ON MEETING,

11.   NEW BUSINESS  –   BUD OSBORN GAVE A REPORT ON REGIONAL CONVENTION WHICH IS IN SAVANNAH, GEORGIA. FOR INFORMATION  YOU CAN GO TO THE WEB SITE  HEART OF FLORIDA SERTOMA . BUD STATED HE WOULD LIKE TO SEE EACH PERSON IN CHARGE OF DIFFERENT DEPARTMENTS AT THE CAMP KEEP A  RECORD OF WHAT THEY DO AND CONTACTS THEY HAVE SO IF THEY NO LONGER DO THIS JOB THE PERSON WHO TAKES OVER THIS DEPARTMENT HAS ALL NEEDED INFORMATION TO DO THE JOB. BUD SAID HE WOULD LIKE TO SEE A NEWS LETTER SEND TO EACH SERTOMA MEMBER SO THEY WOULD KNOW WHAT GOES ON AT SERTOMA CAMP ENDEAVOR.

12.   OLD BUSINESS  –  DON SENT A  FLYER FOR EACH MEMBER SHOWING THE INFORMATION ON THE FATHERS DAY CAR SHOW  THAT THEY ARE DOING TO SUPPORT SERTOMA CAMP ENDEAVOR.

13.   MOTION TO ADJOURN  –   MOTION MADE BY BUD OSBORN  AND SECOND BY RAY ROGERS MEETING  ADJOURNED AT 12:30 PM

14,  NEED MEETING JUNE 25, 2016

 

May Minutes

  1. MEETING WAS CALLED TO ORDER BY THELMA HENRY AT 10:00 A. M.
  2. PLEDGE WAS GIVEN BY THELMA HENRY
  3. PRAYER WAS GIVEN BY MIMI LePERE
  4. RAY GIUSTINIANI CAMP DIRECTOR GAVE REPORT ON SUMMER CAMP
    a.. THE MAJORITY OF THIS YEAR CAMPERS ARE GIRLS. WE WILL DO ONE WEEK OF CAMP WITH 60 CAMPERS
    b..WE WILL HAVE THE SAME 2 COOKS AS LAST YEAR EACH WILL BE PAID $500 FOR THE WEEK. THE THREE KITCHEN HELPERS WILL BE PAID $300 EACH.COUNSELORS ARE PAID $300 EACH
    c. THE CAMP DIRECTOR WILL BE PAID $500 PER WEEK. CAMP WILL BE FROM JULY 7th UNTIL JULY 17th,
    d. THERE WILL BE A CANOE TRIP OF 2 DAYS AND A TRIP TO LEGOLAND AND A TRIP TO THE STEAMROLLER TRAIN RIDE FOR THE SMALL CAMPERS. THE CAMPERS WILL LEAVE ON JULY 16th
    e. THE NURSE POSITION HAS NOT BEEN FILLED AS TO DATE.
    f.SINCE CAMP IS ONLY ONE WEEK WE WILL NOT HAVE THE HORSES THIS YEAR.
    g. THE SHIRTS ARE GRAY IN COLOR AND WE WILL BUY APROX.150.
    h.THE FOOD MENUWILL BE BASICALLY KID FOOD HOT DOGS,HAMBURGERS, PIZZA AND THE LIKE.
    I.RAY WAS GIVEN A BUDGET OF $500 FOR SUPPLIES HENEEDS FOR SUMMER CAMP.
    j.TWO GOLF CARTS  WILL BE RENTED FOR $100 FOR SUMMER CAMP
    k.RAY ROGERS MADE  A MOTION TO ACCEPT REPORT AND SECOND BY BUD OSBORN.
  5. R O T C WILL BE AT THE CAMP FROM JUNE 13th THRU JUNE 15th. WE WILL HAVE 90 ROTC CAMPERS THIS DATE.
  6. 6.BOB CASZATT REPORT CUT GRASS, CUT BRUSH AND PICKED UP CUTTINGS THE TOWN HAD CUT BEHIND THE CABINS. GOT STORMS DOORS FOR HOUSE BUT THEY HAVE NOT BEEN PUT ON. THE TREE BY THE BARN NEEDS TO BE CUT DOWN. GOLF CART NEEDS TO GO BACK TO SHOP AS IT IS NOT RUNNING PROPERLY. MOTION MADE BY RICHARD LePERE  AND SECOND BY DON PAULICH.
  7. TREASURER REPORT WE RECEIVED $25000. FROM THE HELPS BECKER FOUNDATION, $5400. FROM THE BLUME FOUNDATION, $1000. FROM ROOMS TO GO, $5000 FROM THE BATCHLER  FOUNDATION, $1000 FROM LaSERTOMA CLUB OF WINTER HAVEN, $500. SERTOMA CLUB OF BRADENTON,FL., WA WHO SERTOMA $135 FOR TABLE AND CHAIRS AND $300 FROM WINTER HAVEN COLUMBIAETTS. WE HAVE APROX $58000. IN THE BANK FOR SUMMER CAMP. MOTION MADE BY RAY ROGERS SECOND BY RITA PAULICH TO ACCEPT REPORT
  8. RENTALS WE HAD TWO RENTALS FOR APRIL AND NO RENTALS FOR MAY, WE HAVE THE CARES GROUP COMING I JULY THE 2nd THUR 6th AND ALSO IN JUNE 19TH AND 20th MOTION MADE BY DON PAULICH AND SECOND BY JOHN WASMUND TO ACCEPT REPORT.
  9. CHAMBER MEETING NO MEETING THIS MONTH.
  10. NO PRESIDENT REPORT.

 

  1. MEETING ADJOURNED AT 12:30 BY MOTION MADE BY DON PAULICH AND SECOND BY JOHN WASMUND.

 

April 2016 Minutes

SERTOMA CAMP ENDEAVOR BOARD MINUTES APRIL 2,2016

1:  MEETING WAS CALLED TO ORDER BY PRESIDENT CHARLES LAKE AT 10:06 AM.

2:  PLEDGE WAS GIVEN BY CHARLES LAKE.

3:  INVOCATION  WAS GIVEN BY MIMI LePERE

4:  MEMBERS IN ATTENDANCE WAS CHARLES LAKE, THELMA HENRY, RAY ROGERS, RITA PAULICH, BUD OSBORN, JOHN WASMUND, MIMI LePERE, RICHARD LePERE, BERT GODDARD, AND BOB CAZATT.

5:  BOB REPORT:  BOB STATED HE NEEDED A LARGE SAW TO CUT UP A FALLEN TREE WHICH HAS BEEN CUT UP EXCEPT FOR THE TRUNK. STORM DOORS  FOR THE HOUSE HAD BEEN ORDERED, DID  GENERAL MAINTENANCE . STATED A LARGE TREE NEXT TO BARN WAS IN VERY BAD SHAPE  AND COULD FALL ON BARN  AND IT NEEDED TO BE REMOVED.  EXPENSES FOR THE MONTH WAS $297.MOTION BY RAY ROGERS TO ACCEPT REPORT AND SECOND BY  BUD OSBORN.

6:  MINUTES FROM LAST MEETING: NO CORRECTIONS  MOTION BY THELMA  HENRY AND SECOND BY JOHN WASMUND TO ACCEPT MINUTES FROM MARCH MEETING AND SECOND BY RITA PAULICH.

7:  CORRESPONDENCE:  NONE

8:  TREASURER REPORT:  RECEIVED 12 NEW $25 BOARD MEMBERSHIP APPLICATIONS. RECEIVED $5500. PLUS $500. FROM LAKELAND  NOON SERTOMA CLUB FROM THEIR SKI TRIP. WHICH IS FOR THE GENERAL FUND. BANK  ACCOUNT SHOW $32000. IN BANK .TURNING THE NUMBER OF CAMPERS TO BE LISTED FOR THE INSURANCE  COMPANY IS  65 CAMPERS. LIABILITY INSURANCE AND AND WORKMAN COMP INSURANCE FOR THE MAINTENANCE MAN IS TO BE PAID.  $45 DOLLARS FOR STAMPS FOR GRANT LETTERS. MOTION MADE BY RAY ROGERS AND SECOND BY RITA PAULICH TO ACCEPT REPORT.

9:  RENTALS:  TWO RENTALS FOR APRIL ONE ON THE 9TH AND 16TH. ROTC RENTAL JUNE 13TH – 15TH.  MOTION MADE BY BUD OSBRORN AND SECOND BY JOHN WASMUND TO ACCEPT REPORT.

10: CHAMBER:  SHERIFF GRADY JUDD WAS SPEAKER.

11: MAINTENANCE REPORT; GOLF CART NEED TO BE REPAIRED AND TREE BY BARN NEED TO COME DOWN, THE WATER METER WAS CHANGED FROM 2 INCH TO 3/4 INCH IN ORDER TO SAVE MONEY  MOTION MADE BY BUD OSBORN AND SECOND BY JOHN WASMUND TO ACCEPT REPORT.

12; OLD BUSINESS: SELL ONE OF THE GOLF CARTS AND RENT TO FOR SUMMER CAMP IN ORDER TO SAVE MONEY.MOTION MADE BY JOHN WASMUND AND SECOND BY RITA PAULICH TO ACCEPT REPORT.

13: NEW BUSINESS:  MEDICATION LICENSE NEEDED TO GIVE MEDICATION TO CAMPERS .BUD OSBORN STATED WE NEED        TO DO A BETTER JOB GETTING INFORMATION ABOUT CAMP TO SERTOMA CLUBS SUCH AS A NEWS LETTER AND CLUB          VISITS. PRESIDENT CHARLES LAKE STATED HE IS SENDING AN ENVELOPE CONTAINING A INFORMATION LETTER  AND NEEDS LIST FOR THE CAMP WITH A CAMP BROCHURE. RON  BOCHENEK IS RETURNING  AND WILL HAVE MORE TIME TO HELP ON WEB SITE. MOTION MADE BY RAY ROGERS AND SECOND BY THELMA HENRY TO ACCEPT REPORT.

14: ADJOURN : MOTION BY BUD OSBORN AND SECOND BY JOHN WASMUND  MEETING WAS ADJURNED AT 11:30

15: NEXT MEETING WILL BE MAY 7TH AT 10:00 AM

 

 

Agenda for April 2nd Meeting

Board of Directors Meeting, April 2, 2016 10:00 AM

Call to Order:

  1. Pledge.
  2. Invocation.
  3. Caretaker Report. Bob Caszatt.

Secretary’s Report.

  1. Minutes of March 5, 2016
  2. Correspondence.
  3. Review of tabled items from last meeting.

Treasurer’s Report.

  1. Monthly balance sheet & income report.
  2. Payments needing approval.
  3. Grants Received.
  4. Sertoma Giving Report.

Committee Reports.

  1. Rental Committee: Income Report.
  2. Public Relations Committee: Chamber of Commerce report.
  3. Building & Maintenance Committee:

1.Repairs needed & made.

  1. Report on Nurse or EMT. Golf Carts for Camp.

Presidents Report .

  1. New Business.
  2. Old Business.

Next Meeting May 7, 2016

Motion to Adjourn.

March 5th Board Minutes

1:  MEETING CALLED TO ORDER BY PRESIDENT CHARLES LAKE AT 10:00 A:M:

2:  PLEDGE BY CHARLES LAKE.

3:  INVOCATION BY MIMI LePERE

4:  IN ATTENDANCE  CHARLES LAKE, DON PAULICH, RITA PAULICH, THELMA HENRY,RAY ROGERS, JOHNContinue reading