June Board Meeting Minutes

SERTOMA CAMP ENDEAVOR BOARD MINUTES JUNE 11, 2016

1.    MEETING WAS CALLED TO ORDER BY PRESIDENT CHARLES LAKE AT 10:00 A. M. IN ATTENDANCE WAS CHARLES LAKE, THELMA HENRY, RAY ROGERS, RICHARD LePERE, MIMI LePERE, BUD OSBORN , BOB CASZATT, RAY GIUSTINIANI,LAURAN HARTMAN

2.   PLEDGE –  PLEDGE WAS GIVEN BY CHARLES LAKE

3.   INVOCATION –  PRAYER  WAS GIVEN BY MIMI LePERE.

4,    CARETAKERS REPORT-   PICKED UP GAS CART THAT WAS REPAIRED WITH RAY.  MOWED GRASS REPAIRED CENTER POST IN DOUBLE DOORS  IN MAIN HALL. CLEANED BARN TOOK TRASH TO DUMPSTER. PUT 3 COATS OF SEALER ON CAFETERIA FLOOR THAT RAY AND I WAXED. WENT WITH RAY TO GET MUFFLER  WELDED.  PICKED UP CUT BRUSH THAT PRISONERS CLEARED BY THE LAKE. CUT BRUSH BY ROAD TO LOWER LAKE.  REPAIRED ELECTRIC CART.  SPRAYED WEED KILLER.

5.  SECRETARY REPORT –   NO CORRECTIONS TO MINUTES MOTION  TO ACCEPT REPORT BY THELMA AND SECOND BY BUD OSBORN.

6.  SUMMER CAMP DIRECTOR –  RAY WAS INFORMED THAT T-SHIRTS WERE ORDER ALONG WITH THE WATER SLIDE. THE CANOES HAVE BEEN CONFIRMED  FOR THE CANOE TRIP.  HAVE 62 CAMPERS FOR SUMMER CAMP. ONLY HAVE ONE COOK THAT IS SCOTT STILL NEED ONE MORE COOK. STILL HAVE NOT SECURED A NURSE FOR SUMMER CAMP. WE HAVE 38 GIRLS AND 24 BOYS FOR SUMMER CAMP. GAVE RAY A  CHECK FOR $500 FOR SUPPLIES. RAY SAID ALL COUNSELORS HAVE BEEN HIRED. BOB SAID HE WOULD MOVE ENCLOSED TRAILER UP BY CAFETERIA FOR STORAGE. BUD SAID CITRUS SERTOMA HAS A REFRIGERATED TRAILER  AND HE WOULD SEE IF WE COULD USE IT. CHARLES WOULD CONTACT LISA IN REGARDS TO THE HORSE PEOPLE THAT WITH ONLY ONE WEEK OF CAMP AND A LOT OF ACTIVITIES AND WE WOULD NOT USE THEM THIS YEAR. RAY SAID HE IS READY FOR SUMMER CAMP. MOTION MADE TO ACCEPT REPORT BY BUD OSBORN AND SECOND BY THELMA HENRY.

7.   TREASURER REPORT –   CHARLES LAKE GAVE THE TREASURERS REPORT . WE HAD $14133.41 IN CHECKING ACCOUNT AND $45035,37 IN BANK, THE INFORMATION NEEDED FOR THE $10,000  PUBLIX’S GRANT HAS NOT BEEN SENT IN. INFORMATION HAS BEEN SENT TO THE COMPANY THAT IS HANDLING OUR PAYROLL FOR SUMMER CAMP. COPY OF FINANCIAL REPORT GIVEN TO EACH BOARD MEMBER. MOTION MADE TO ACCEPT REPORT MADE BY BUD OSBORN AND SECOND BY THELMA HENRY.

8.    RENTAL REPORT-  THELMA STATED R.O.T.C WILL BE HERE THIS MONTH FOR 3 DAYS.  CARE GROUP FROM NORTH CAROLINA  3 DAYS CABIN RENTAL, CARE GROUP ONE WEEK RENTAL. . THESE ARE THE RENTALS FOR JUNE. MOTION MADE TO ACCEPT  REPORT BY RAY ROGERS  SECOND BY MIMI LePERE

9.    BUILDING AND MAINTENANCE –  HINES A/C WILL GO OVER ALL REFRIGERATION BEFORE CAMP AND REPAIR ANY OF THE EQUIPMENT. GAS CART IS BROKE AGAIN AND NO MORE MONEY WILL BE SPENT ON IT.  WE WILL SHOP FOR ANOTHER GAS CART AND SELL THE ONE WE HAVE.  HAD BUILDING SPRAYED FOR INSECTS AND WAS TOLD THERE WERE SIGNS OF DRY WOOD TERMITES WAS TOLD TO KEEP A EYE ON THIS PROBLEM. CALLED GATOR TRAPPER ON  A GATOR WE SAW IN LAKE.  CALLED MOSQUITO CONTROL TO SPRAY CAMP. LOOK INTO GETTING A NEW HEAD FOR ICE MACHINE AS IT WILL NOT KEEP UP PRODUCING ICE. SEE IF WE CAN GET PRISONERS TO FINISH CLEARING AROUND THE LAKE BEHIND THE CABINS. CHECK WITH TOWN OF DUNDEE ON WATER COST. MOTION MADE BY BUD OSBORN  TO ACCEPT REPORT AND SECOND BY THELMA

10.   CHAMBER MEETING –   NO REPORT ON MEETING,

11.   NEW BUSINESS  –   BUD OSBORN GAVE A REPORT ON REGIONAL CONVENTION WHICH IS IN SAVANNAH, GEORGIA. FOR INFORMATION  YOU CAN GO TO THE WEB SITE  HEART OF FLORIDA SERTOMA . BUD STATED HE WOULD LIKE TO SEE EACH PERSON IN CHARGE OF DIFFERENT DEPARTMENTS AT THE CAMP KEEP A  RECORD OF WHAT THEY DO AND CONTACTS THEY HAVE SO IF THEY NO LONGER DO THIS JOB THE PERSON WHO TAKES OVER THIS DEPARTMENT HAS ALL NEEDED INFORMATION TO DO THE JOB. BUD SAID HE WOULD LIKE TO SEE A NEWS LETTER SEND TO EACH SERTOMA MEMBER SO THEY WOULD KNOW WHAT GOES ON AT SERTOMA CAMP ENDEAVOR.

12.   OLD BUSINESS  –  DON SENT A  FLYER FOR EACH MEMBER SHOWING THE INFORMATION ON THE FATHERS DAY CAR SHOW  THAT THEY ARE DOING TO SUPPORT SERTOMA CAMP ENDEAVOR.

13.   MOTION TO ADJOURN  –   MOTION MADE BY BUD OSBORN  AND SECOND BY RAY ROGERS MEETING  ADJOURNED AT 12:30 PM

14,  NEED MEETING JUNE 25, 2016

 

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